Every one-on-one meeting with the hiring manager calls for a digital appreciation note, but when should it be sent and how? The first basic and unspoken standard is that the time of email should be within the early 24 hours of the meet-up. This means you strike when the iron is still hot, and the impression will be momentous!
An easy way to avoid delays is to have a template ready with you at all times, and after the interview, you can quickly personalise it accordingly. This blog is your guide to creating one, so join hands and take the leap.
Important Tips for Post-Interview Thankyous!
If you appeared in five different job interviews this week, then according to the implicit corporate ethics, you must write a gratitude letter to each one of them. Yes, not everything has to be a rule in black and white; some things are silent parts of professionalism, and they leave a lasting impact, so you should do them anyway.
#1: Start with Greetings & Clear Subject
People who face trouble writing their resumes can hire a resume writer, but the ones who do not know how to write a thank you letter to the interviewer are still doomed. However, not anymore. We are here to the rescue, and the first step is to write a catchy subject line. Following this, you must write a professional greeting like Hi [First Name] and Hello [Name].
#2: Proceed by Grateful Expressions
Your next move is to express your sincerity towards the target company and the job role. You may also say a few words about how grateful you are for this opportunity to have a conversation with the recruiter. This would require using words like ‘I am grateful, I appreciate, and I value…’ Phrases like these help the writer set a positive tone in the earlier part of the note.
#3: Continue to Reveal Your Interest
You must have said several things in the face-to-face meeting about yourself and your willingness to join the team, but consider this letter as a second chance to reinforce what you said earlier. So, choose your words wisely and try to show your enthusiasm for the role and the company very subtly. Furthermore, you can even say things like, ‘I am looking forward to working with you.’
#4: Tailor the Entire Message
We have said this before, too and will say this again: tailoring the entire message is a way of increasing your chances of winning the opportunity. Hence, make a template and leave in some blanks for the information like name, date, interview insights and various other information that you can personalise later. This little effort goes a long way as it illustrates your attentiveness and engagement.
#5: Close with Contact Details
Moving on, like any cover letter writing services would do in a corporate document, write a closing statement along with your contact details. This means your personal phone number and your professional email address for follow-up. This makes it effortless for the interviewer to reach out to you. Moreover, you are free to include expressions like ‘Sincerely’ and ‘Best Regards’ as you close the thank you note.
#6: Watch Your Tone at All Times
This thank you letter, which is sent to the interviewer after the physical interaction, is very formal by nature. It has to be in a courteous tone where you can reinforce your impression through a concise text. Therefore, the document should be free of typing, grammatical, spelling and punctuation errors as it reflects your attention to detail. Apart from that, the font and format you choose to write in will also speak volumes about you, so be very careful.
Addressing the Biggest ‘WHY’
You are advised to make all these efforts just for a 300-word text. Do you ever wonder why? Whether yes or no, here is the reason.
When you think of writing this letter, you gather your thoughts in one space, and this is how you become self-aware. You realise whether or not you want to work with this employer. Then, when you start writing the gratitude note, your professionalism echoes in it, and you can easily highlight any important points about yourself.
Besides that, the letter is also a chance for you to stand apart from the crowd because very few people are familiar with this implicit corporate ethic. It is never asked, but if you send one, the receiver will be impressed. Therefore, use this old-school way of appreciating the hiring manager for their precious time and keep winning hearts.
Two Simple Mock-ups to Guide You…
Example no 1 – Enthusiastic and Requesting a Follow-Up
Dear [Interviewer’s first name],
I would like to thank you for meeting with me to discuss the role of [position title]. It was a wonderful experience seeing you in person, and I am particularly excited to learn more about your organisation. Moreover, I wanted to mention [missed point] as it highlights my relevant experience in the area of [name]. Eager to bring my skills to your company, and I look forward to meeting you again.
Warm Regards,
[Your Name]
[Phone number & Email]
Example no 1 – Enthusiastic and Requesting a Follow-Up
Hello, Mr/Ms/Mrs. [Interviewer’s first name]
I appreciate the chance to interview for the [position] role at the [company name]. Our discussion about the [topic/project] highlighted how my experience in [related field] aligns with your team’s goals, and your insights were invaluable.
I am very excited about the opportunity to join the organisation and help [mention things that you would be doing] with your team. I look forward to the possibility of working together.
Sincerely,
[Your name and contact details]
Common Questions and Answers
Q1. How should I personalise it for each interviewer?
To modify it, you need to specifically refer to the points discussed in the meeting, highlight the insights and express appreciation for their time. This will leave an encouraging impact on them.
Q2. Is it more professional to send a physical mail?
While a physical gratitude letter can add a personal touch to your conversation with the interviewer, electric mail is an efficient option. However, the final act decision should reflect the culture of the company.
Q3. What tone should I use in the note to show gratitude?
Your tone has to be professional with a hint of warmth as you express genuine acknowledgement and appreciation for the opportunity. Moreover, you can use your words to demonstrate your enthusiasm for the possibility of joining the team.
Q4. Can I mention any details in it that I forgot during the interview?
Yes, you can briefly express any relevant points that you forgot to mention earlier, but preciseness is key. So, come back to the actual reason for writing within a few lines to maintain integrity.
The Final Words on Writing the Thankyou Letter…
Demonstrating gratitude is necessary. Especially when it is in the form of a formally written letter that is offered to the hiring manager after the interview has happened. Then, a mere passage of regular words becomes a powerful tool for job seekers to express appreciation for the chance that they are given.
On the other hand, it is an additional chance for them to differentiate themselves from other competitive prospects. Thus, personalisation is key! You have to make sure that the note is heartfelt and holds some kind of specific conversational reference so that they know how you are.
Lastly, the text needs to be a perfect example of professionalism – free of all types of errors and very warm in tone. So, are you ready? If not, then start practising the skill today — and once you’ve mastered your thank-you note, learn how to write a follow-up email after an interview to stay top of mind